PEGASUS OPERA FAXLINK

Faxlink enables all accounting documents produced by the Pegasus Opera Accounting suite to be faxed from the desktop via :-

• Symantecs Winfax Pro (www.symantec.com/winfax/)
• Equisys Zetafax (www.equisys.com)
• Microsoft Fax (Where the operating system is Windows XP Professional or Windows 2000 Professional)

Faxlink is available for all versions of Pegasus Opera. An integrated version is available for Pegasus Opera 11 which requires the Toolkit Module, or a stand alone version can be supplied where the 16 bit version of Opera is used or where Opera II is used but the Toolkit Module is not part of the license.

FaxLink provides a seamless communication of the document and fax number to the fax software.

Documents that can be faxed are :-

• Order Acknowledgements
• Quotations
• Proforma Invoices
• Invoices
• Purchase Orders
• Statements (Individual and Global)
• Remittances (Individual and Global)

All documents are editable.

The sample screen layouts shown relate to the integrated version for Pegasus Opera II

Parameter maintenance allows the user to specify the fax software and printer, and optionally record the path to an image file of the company letterhead, for insertion on each document faxed.

The fax parameters are accessed from the System Maintenance menu and are specific to each company.

STATEMENTS

Sales Ledger statements can be faxed to all customers by selection of an option added to the sales reports menu.

The selection options are similar to those for the standard statement report, but the user may also utilize the customer analysis code.

The narrative can be retained for future use on subsequent runs.

Accounts with no fax numbers or zero balances are ignored and a report can be optionally printed listing the account numbers and fax numbers dialed.

REMITTANCES

Purchase Ledger remittances can be faxed to all suppliers by selection of an option added to the purchase reports menu.

A list of outstanding remittances is displayed for payments made after the specified earliest date. If this is left blank all outstanding remittances are displayed.

The user can make specific selections by setting the send flag on each line or select all remittances listed by clicking the Set All  command button.

A narrative can be added for insertion on each fax.

OTHER DOCUMENTS

The processing action menus for Sales Ledger, Purchase Ledger, SOP and POP provide an option for document faxing. These allow faxing of :-

• a statement to the currently selected customer from the Sales action menu
• a remittance advice from the Purchase action menu
• the currently selected purchase order from the POP action menu
• the currently selected document from the SOP action menu.

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